Ainslie + Gorman Arts Centres offers a challenging and exciting environment for arts professionals with the passion to make a difference in our creative community. We value diversity and the wealth of knowledge that different perspectives bring and welcome applications from the LGBTIQ+ community, Aboriginal and Torres Straight Islanders, CALD and PoC.

Vacancies

FINANCE + ADMINISTRATION OFFICER

We are seeking an enthusiastic person, looking to strengthen their career and experience in providing financial and administrative support. The successful candidate will be responsible for day-to-day accounting, requiring an ability to work independently, encouraged to be pro-active and focused to meet overall business objectives.

ABOUT AINSLIE AND GORMAN ARTS CENTRES (A+G)

A+G is managed by Arts Capital, a not-for-profit company limited by guarantee and registered charity. A+G are two heritage-listed ACT Government arts facilities in Canberra’s inner city. With more than 40 resident artists and organisations, and more than 200,000 visitors a year, the centres play a vital role in the ACT arts sector. Innovative programming, rapid growth in utilisation, and a comprehensive business plan to revitalise the centres have culminated in new governance arrangements in 2020.

We provide a diverse and eclectic range of arts activities to the public, from music to theatre to contemporary arts and dance, as well as studio and co-working space for residents (arts organisations, artists and aligned creative practices). We work closely with many of our residents in the delivery of their public workshops, programs and events at our venues as well as coordinating COVID-safe events for visiting and local arts and community groups.

DUTY STATEMENT

The Administration and Finance Officer will provide support to the Business Manager and staff team in the running of A+G, enabling the efficient operation of administrative processes, tenancy and venue hire management, and providing responsive service to our resident arts organisations, artists, and the public.

Financial administration

Under supervision of the Business Manager and working with the Administration and Customer Service Officer (Ainslie) you will take responsibility for all aspects of financial record-keeping, including but not limited to:

  • maintain records of accounts payable and receivable,
  • receive payments and issue receipts,
  • handle customer account enquiries,
  • monitor aged receivables and follow up as required
    prepare banking, and take deposits to the bank branch
  • prepare event floats and event reconciliation documents, including reconciling cost of goods.
  • assist in accurately documenting petty cash
  • assist with event-related finance tasks, including monitoring and reporting on job and project budget and actuals, invoicing customers and preparing ticket and event/project reconciliations
  • prepare end-of-month financial reports in MYOB for review by the Business Manager
  • provide summaries and analysis of financial reports where directed by the Business Manager and/or Director.
  • assist with budget preparation, including data entry and cash flow predictions
  • monitor the asset register and depreciation schedule
  • perform other financial record-keeping duties as directed and under supervision.

Front of House & Resident Management

  • Staff the reception desk in the main Gorman Arts Centre or Ainslie Arts Centre office as required.
  • Answer general telephone, email and face-to-face enquiries and relay information to relevant team members and residents where necessary.
  • Receive and promptly respond to resident enquiries, including maintenance requests, room bookings, accounts, sub-licence matters, referring issues to other staff as appropriate.
  • Maintain efficient and appropriate administrative procedures relating to all aspects of residents, including procedures for incoming, current, and departing residents.
  • Assist residents with office services including photocopy, printing, mail, parcel acceptance.
  • Working with the Administration Officer (Ainslie), manage the Elder Street Car-Park and its users, particularly in relation to the financial administration.

Office Administration

  • Support the Business Manager in reviewing and drafting organizational policies and procedures related to finance and administration.
  • Ensure the efficient operation of the office, including identifying alternative methods and opportunities, and implementing appropriate office systems and procedures.
  • Maintain filing systems, record keeping and archiving of Records of Company documents both electronic and hardcopy.
  • Actively liaise with the Events and Venue Hire Team to ensure the smooth delivery of venue hire and event outcomes, including undertaking pre and post tasks from the weekly event and hire schedule, and cost of goods reconciliation.
  • Issue keys to venue hirers and perform venue hire inductions when required.
  • Distribute Duty Manager reports post-event to colleagues, proactively following up on areas which require actioning.

Other tasks

You will be required to perform other tasks as reasonably requested by your employer.

WORKING ENVIRONMENT

The Finance and Administration Officer will work onsite at Gorman Arts Centre, and at Ainslie Arts Centre from time-to-time. Most of the work duties are desk-bound in nature and the position requires a typical standard of fitness and mobility.

Arts Capital Limited is an equal opportunity workplace. We strongly encourage applications by Aboriginal and Torres Strait Islander peoples, people from a culturally and linguistically diverse background, people with disability, and people from the LGBTIQA+ community.

We are committed to providing an inclusive and accessible workplace that respects individual needs, empowers people, and supports health and wellbeing. We offer flexible hours to manage family commitments and we respect the flexibility needs of employees who are also artists.

TERMS OF ENGAGEMENT

This is an ongoing position, commencing early July 2022 with a six-month probation period.

This role is 35 hrs per week spread across Monday to Friday between 10 am-4.30pm, coinciding with open business office hours, with the remaining hours to be negotiated with the successful candidate.

REMUNERATION

Remuneration is calculated pro rata on a base salary of $55,000 + 10.5% superannuation contribution (as of 1 July 2022)

SELECTION CRITERIA

  • 1-2 years’ experience in a similar role
  • Excellent written and verbal communication skills
  • Experience using MYOB
  • Demonstrated time management skills and the ability to manage competing priorities
  • Ability to learn new software’s and systems, and adapt to changing environment

DESIRABLE

  • Experience with creating or working with budget templates (Excel, CALXA)
  • Experience or solid knowledge of fixed asset registers (depreciation schedules)
  • Qualification in accounting or finance-related field
  • An interest in, and knowledge of the arts in Canberra.

SUBMISSION REQUIRMENTS

  • Cover page indicating suitability for role (pdf, max one A4 page)
  • Selection Criteria response (pdf, max two A4 pages. Note the response can be either itemised or a summary).
  • Curriculum Vitae including two references (pdf)

Please email submission requirements, with the job title and your name in the email subject heading, by 12 midnight Wednesday 29 June to: enquiry@ainslieandgorman.com.au

Any Questions, please contact Adelin Chin, Interim CEO at (02) 6182 0000.